At Coderwan, we are committed to protecting the privacy and security of our users’ personal data. This privacy policy explains how we collect, use, store, and share personal information in accordance with the General Data Protection Regulation (GDPR). By using our job portal or staffing services, you agree to the terms outlined in this policy.

1. Data Controller Information

Coderwan, info@coderwan.co.uk

2. Personal Data We Collect

We collect various types of personal data to provide our services, including:

2.1. Data You Provide

• Account Information: Name, email address, phone number, login credentials.
• Professional Information: CV/Resume, job history, education, qualifications, skills, certifications.
• Demographic Data: Gender, age, nationality (where required or voluntarily provided).
• Job Application Information: Cover letters, work portfolios, references, and other supporting documents.

2.2. Data We Collect Automatically

• Usage Data: IP address, browser type, operating system, pages visited, time spent on the website.
• Cookies and Tracking Technologies: For analytics and functionality, including information about site performance and user behavior.

2.3. Data from Third Parties

• Recruitment Partners: Information from third-party job boards, recruitment partners, or references you provide.
• Social Media: If you connect via LinkedIn or other platforms, we may collect publicly available information or data authorized by you.

3. Legal Grounds for Processing

We process your personal data based on the following legal grounds under the GDPR:

• Consent: When you explicitly agree to the collection and use of your data for specific purposes (e.g., submitting a job application).
• Performance of Contract: To fulfill our obligations in providing staffing and recruitment services.
• Legitimate Interest: For business-related purposes, such as improving our services, securing our platform, or conducting analytics.
• Compliance with Legal Obligations: When required by law (e.g., for tax reporting or regulatory reasons).

4. How We Use Your Personal Data

We use your personal data to provide, improve, and personalize our services, including:

• Matching Talent with Job Opportunities: To connect candidates with suitable job roles and employers.
• Communication: Sending updates, job alerts, interview invitations, and other service-related communications.
• Improving Services: Analyzing user behavior and feedback to enhance the platform.
• Legal Compliance: Ensuring compliance with legal obligations, including employment laws and regulatory reporting.

5. Sharing of Personal Data

We may share your personal data with:

• Employers and Clients: To facilitate the recruitment process and connect you with potential job opportunities.
• Third-Party Service Providers: For services such as hosting, IT support, background checks, and email delivery.
• Legal Authorities: When required by law, or to respond to legal processes or requests from regulatory bodies.
• Partners: Trusted partners involved in the job search or recruitment process with your consent.

We ensure that any third-party recipients of your data are GDPR-compliant and adhere to strict confidentiality agreements.

6. International Data Transfers

As a global company, we may transfer your personal data to countries outside of the European Economic Area (EEA). In such cases, we ensure that adequate safeguards are in place to protect your data, including:

• Standard Contractual Clauses: To protect data transferred outside the EEA.
• Privacy Shield Framework: Where applicable, data transfers to the US are subject to the EU-U.S. Privacy Shield.

7. Data Retention

We retain your personal data only for as long as necessary for the purposes for which it was collected, including to comply with legal, tax, and accounting requirements. When no longer required, your data will be securely deleted or anonymized.

8. Your Rights Under GDPR

Under the GDPR, you have the following rights concerning your personal data:

• Right to Access: You can request a copy of the personal data we hold about you.
• Right to Rectification: You can request the correction of inaccurate or incomplete data.
• Right to Erasure (Right to be Forgotten): You can request that we delete your personal data under certain circumstances.
• Right to Restrict Processing: You can ask us to limit the processing of your data in specific cases.
• Right to Data Portability: You can request to receive your data in a structured, commonly used format and transmit it to another data controller.
• Right to Object: You can object to the processing of your data for direct marketing or legitimate interests.
• Right to Withdraw Consent: You can withdraw consent at any time for any processing activities based on consent.

To exercise any of these rights, please contact us at info@coderwan.co.uk

9. Data Security

We take data security seriously and implement appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. These measures include encryption, secure access protocols, and regular security audits.

10. Cookies and Tracking Technologies

We use cookies and other tracking technologies to enhance user experience, analyze traffic, and improve our services. You can manage or disable cookies through your browser settings. For more details, refer to our Cookie Policy

11. Updates to the Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on our website, and the effective date will be updated accordingly. We encourage you to review this policy periodically.

12. Contact Us

If you have any questions or concerns about this privacy policy or how we handle your personal data, please contact us at:

Coderwan, info@coderwan.co.uk